Gmail Mobile App Tips and Tricks for On-the-Go Productivity [2023] 💥

September 16, 2023 | by: Martijn Assie | 0 comments

Gmail Mobile App Tips and Tricks for On-the-Go Productivity

In today's fast-paced world, staying productive while on the go is crucial. With the Gmail mobile app, you can manage your emails effectively right from your smartphone or tablet. In this article, we will explore several tips and tricks to help you make the most of the Gmail mobile app and boost your on-the-go productivity. From organizing your inbox to optimizing email management, we will provide detailed instructions on how to use these features effectively.

1. Configure Multiple Email Accounts

If you have multiple email accounts, the Gmail mobile app allows you to manage them all from a single interface. To add multiple accounts, follow these steps:

Open the Gmail app on your mobile device.
Tap on your profile picture or the menu icon at the top left corner to access the side menu.
Scroll down and tap on "Add another account."
Select the email provider for the account you want to add.
Follow the prompts to sign in with your credentials and grant necessary permissions.

Once you've added multiple accounts, you can switch between them by tapping on your profile picture or the menu icon and selecting the desired account from the drop-down menu.

2. Enable Notifications for Important Emails

To ensure you don't miss important emails, you can enable notifications for specific senders or specific labels in the Gmail app. Here's how:

Open the Gmail app and go to the inbox you want to enable notifications for (e.g., Primary, Social, Promotions).
Long-press on an email from the sender or label you want to set notifications for.
Tap on the three-dot menu icon at the top right corner.
Select "Notifications" from the menu.
Choose the desired notification settings, such as sound, vibration, or importance level.
Tap "Apply" or "Done" to save the settings.

With notifications enabled, you will receive alerts whenever important emails arrive, even when you're away from your inbox.

3. Use Swipe Actions to Manage Emails

Gmail mobile app allows you to customize swipe actions for quick email management. You can configure swipe gestures to perform actions such as archiving, deleting, marking as read, or snoozing emails. To set up swipe actions, follow these steps:

Open the Gmail app and go to the inbox view.
Tap on your profile picture or the menu icon at the top left corner to access the side menu.
Scroll down and tap on "Settings" followed by your account name.
Select "General settings" and then tap on "Swipe actions."
Choose the desired actions for both left and right swipes.
Tap "Done" to save the settings.

Now, when you swipe left or right on an email in your inbox, it will perform the designated action, allowing you to quickly manage your emails with a simple gesture.

4. Utilize Smart Compose for Faster Email Composition

The Gmail mobile app features a Smart Compose feature that suggests words and phrases to help you compose emails more quickly. It uses artificial intelligence to predict what you want to write based on the context of your email. To use Smart Compose, follow these steps:

Open the Gmail app and tap on the compose button (the red "+" icon).
Start typing your email, and you will see Smart Compose suggestions appear as grayed-out text.
To accept a suggestion, press the spacebar or tap the suggestion to insert it into your email.
Continue typing or accepting suggestions as needed.

Smart Compose can significantly speed up your email composition, especially for repetitive phrases or greetings.

5. Take Advantage of Search Filters

Gmail's powerful search capabilities are available in the mobile app as well. You can use search filters to quickly find specific emails or narrow down your search results. Here are some useful search operators:

From: Search emails from a specific sender. Example: "from:john@example.com"
To: Search emails sent to a specific recipient. Example: "to:jane@example.com"
Subject: Search emails with a specific subject line. Example: "subject:meeting"
Label: Search emails with a specific label. Example: "label:finance"
Attachment: Search emails with attachments. Example: "has:attachment"

By utilizing search filters, you can quickly locate important emails, regardless of the size of your inbox.

6. Schedule Emails for Later

Gmail mobile app allows you to schedule emails to be sent at a later time. This feature can be useful if you want to compose emails during non-working hours but prefer them to be sent at a more appropriate time. To schedule an email, follow these steps:

Compose a new email or reply to an existing message.
Tap on the three-dot menu icon at the top right corner of the compose window.
Select "Schedule send" from the menu.
Choose from the suggested send times or tap on "Pick date & time" to select a custom send time.
Confirm the scheduling by tapping "Schedule send."

The scheduled email will be sent automatically at the specified time, even if you're not actively using the Gmail app.

7. Enable Offline Mode

Gmail's offline mode allows you to access and read your emails even when you don't have an internet connection. To enable offline mode, follow these steps:

Open the Gmail app and tap on your profile picture or the menu icon at the top left corner.
Scroll down and tap on "Settings" followed by your account name.
Select "General settings" and then tap on "Offline mode."
Toggle the switch to enable offline mode.
Choose the number of days' worth of email you want to store offline.
Tap "Turn on" to activate offline mode.

With offline mode enabled, you can access your emails, compose new messages, and perform other actions even without an internet connection. Any changes made while offline will be synchronized once you regain an internet connection, ensuring seamless productivity and uninterrupted email management. Take advantage of these Gmail mobile app tips and tricks to optimize your on-the-go productivity and stay on top of your email game. By the way, this is how you start a professional Gmail account.